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Winter is Upon Us: Guide to Winter Weather Procedures at TCU

December 20, 2021

With winter underway and the potential for snow and ice, it’s time for Horned Frogs to take note of TCU’s winter weather notification procedures. The TCU Office of Emergency Management routinely and carefully monitors weather conditions with Horned Frogs’ safety and well-being as their top priority. When inclement weather conditions such as an ice or snowstorm are in the forecast, the university may need to delay opening or close the campus for safety. Here’s what to expect and where to find accurate information:

TCU Alert is the primary notification
TCU Alert, the university’s mass notification system which utilizes text, phone and email, is the primary notification method in the event of a winter weather delay or closing. The TCU Alert notification will also be posted to TCU’s homepage and TCU News.

Stay in the know
Following the TCU Alert to all students, faculty and staff and the notification is posted on tcu.edu, TCU’s official social media channels will share the information:
TCU Facebook
TCU Twitter
TCU Instagram
Continue to check your TCU email, TCU News and TCU social media throughout the weather event for important updates, FAQs and more.

TCU Alert information will also be shared with local print and broadcast media, but they are not the primary source of closing information. Always check your TCU email and TCU’s website first. Note that TCU is open for normal business operations and instructional activities unless you are notified by a TCU Alert.

Be safe and use good judgment
Above all, Horned Frog safety comes first. Students, faculty and staff should always use good judgment regarding their ability to travel safely when there is inclement weather. Students who are not able to report for class when the university is open due to inclement weather impeding travel should contact their professor, and faculty and staff employees should contact their supervisor.

Taking Care of Residential Students
Services for on-campus Horned Frogs continue when the university is closed due to weather, although hours of operation and offerings may be limited.

Meal service will continue through winter weather closings but dining hours of operation and menus may be limited. TCU Dining’s Instagram will be the best source for up-to-date information. 

Residence halls and fraternity and sorority houses will remain open and there will always be an RA on duty in residence halls, and professional staff on duty to respond to student needs. Check Hall Instagram accounts and TCU News for updates regarding programs and activities.

When Classes Are Canceled
When the university is closed due to inclement weather, all academic instruction and activities, online or in-person, on or off campus, will cease until the university officially reopens. Since there is no guarantee of the ability to communicate or access academic resources, students will not be expected to attend class online, submit assignments, take exams, or meet any scheduled deadlines during the closure.

When classes resume, faculty will inform students of adjusted course expectations and deadlines to make sure course learning objectives are met. Any make-up time will take place during the scheduled class time or through out-of-class activities. 

Faculty and Staff Employees
When the university is closed, many employees continue providing essential services through either telecommute/remote work or coming to campus to ensure the health and safety of our community; to support the presence of residential students; and/or to support agreements with the public for the use of university facilities.

Each department is responsible for identifying and communicating to employees who are required to report to work during a weather event. Employees with questions about work expectations should contact their immediate supervisor.

Athletics or Campus Events
At times, depending on developing weather conditions, sporting or other major events may still take place when the campus is closed; those decisions are handled on a case-by-case basis by the appropriate event-planning parties and communicated to participants accordingly. Check TCU News and TCU social media accounts for updates.

Reopening
TCU’s Office of Emergency Management will continue to monitor the weather reports throughout the closing. When a decision is made regarding re-opening campus, that information will be communicated the same way as the closing – through TCU Alert (text, phone and email), tcu.edu, TCU News, TCU social media and local media.

More information on emergency preparedness can be found at Horned Frog Hazards on the Public Safety web page.