Tools
AI & TCU Data
Before uploading TCU data to any AI systems, consider the consequences if the data were stolen or involved in a data breach. Could the data cause financial, legal, reputational or operational harm to the university or individuals?
To mitigate risk, the following tools have been vetted for the TCU community.
Unauthorized use of TCU data with non-approved AI systems is prohibited and may result in disciplinary action in accordance with university policy. Please review TCU’s Data Classification Policy and interim AI usage guidelines before using TCU data with AI.
Approved
The approved AI systems list is subject to ongoing review and may be modified or revoked as risk, regulatory, or technological conditions change. TCU data must not be used to train, fine-tune or improve foundational AI models.
| Tool name | Who can use it? | With what TCU data type(s)? | How to request or access | Restrictions or notes |
|---|---|---|---|---|
| Amazon Web Services | Faculty, Staff | Public | Submit IT Help Desk ticket | Funding may be required. |
| ChatGPT Education (via TCU login) | Faculty, Staff | Public | Submit IT Help Desk ticket | Do not use with confidential TCU data. Some funding may be required. |
| Copilot Chat (via TCU login) | Faculty, Staff, Students | Public, Private | TCU users have access with their account. | Do not use with confidential TCU data. |
| Dell AI Factory | Faculty, Staff | Public, Private (Confidential forthcoming) | Submit IT Help Desk ticket | Funding may be required. |
| Microsoft 365 Copilot (via TCU login) | Faculty, Staff | Public, Private | Submit IT Help Desk ticket | Do not use with confidential TCU data. Funding required. |
| Microsoft (Azure) Foundry | Faculty, Staff | Public, Private | Submit IT Help Desk ticket | Funding may be required. |
| RingCentral AI: Call Notes | Faculty, Staff | Public, Private | TCU employees with RingCentral accounts |
Do not use the AI transcribing when discussing TCU confidential data. |
| Teams Meetings AI | Faculty, Staff, Students | Public, Private | TCU users have access with their account. | Do not use the AI transcribing or companion when discussing TCU confidential data. |
| Zoom AI | Faculty, Staff, Students | Public, Private | TCU users have access with their account. | Do not use the AI transcribing or companion when discussing TCU confidential data. |
If you need a high-performance computing option, please explore TCU’s HPC.
The following tools are currently being reviewed for TCU use and TCU data, according to risk and security procedures. The TCU community is not permitted to use these tools, especially with TCU data, until they have been moved to the approved list. Please use the approved tools when needed.
- Beautiful.ai
- Box AI
- Claude
- Copilot Studio
- D2L AI: Lumi
- DALL-E
- Elicit
- Gamma
- Gemini
- Gradescope AI
- Grammarly AI
- Jasper
- Midjourney
- Notion AI
- Perplexity AI
- Power BI AI
- Qualtrics AI
- Synthesia
- Tableau AI
- TensorFlow
*Personal AI agents or LLMs using non-approved tools are not allowed on TCU technology assets, nor can be used with TCU data.
The following tools have been reviewed and denied.
- Deepseek
- Meetgeek
- Otter.ai