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Faculty & Staff Resources

UPDATE for March 23, 2020 (9:55 AM) 

We are pleased to continue to serve essential staff lunches until further notice, and we thank you for your courtesy and kindness as we evolve our operations.  As we streamline our campus response, all food service operations have been consolidated into one facility at Market Square in the BLUU.  

We are firmly committed to continuing to safely and expediently serve meals to the community, and are encouraged by faculty and staff adherence to social distancing and staggering shifts during mealtime.  We hope this will help with safety, efficiency, and community during this time. Our staff are committed to safety, superior hygiene, and through all of this, quality food.

See the updated lunch schedule and protocol for more information.

We have developed a new schedule as we practice the safest “take-out” operation we can. Please do your best to adhere to the following schedule and necessary precautions:

  1. We will no longer divide the campus by buildings for shifts. We ask supervisors to do the following instead:

    If you manage a group of essential staff of more than 5 people, please divide that group in 4 and send respectively at 11:00, 11:20, 11:40, and 12:00.

    If you have less than 5 in your group, please come at the following schedule:
    Last Name starting with: 

    A-F        12:10 PM
    G-L        12:30 PM
    M-R       12:50 PM
    S-Z        1:10 PM

  2. We invite faculty and staff to ask one essential staff member to pick up as many teammate lunches as you can carry. You may bring a bag to help. Also, remember to bring ID’s for everyone for whom you are gathering lunches. We will be posting daily lunch menus on Instagram at our “tcu_dining” handle. This will help expedite your choices.
  3. We have consolidated Chick-fil-A upstairs and will be serving food Chick-fil-A inside Market Square as well as a normal menu during this time.
  4. Entrance to the BLUU will be from the Spirit Shop entrance only. You will need your ID to enter the building; the east entrance is closed. **Reminder that all employees are to check their temperature before entering TCU facilities. If you have a temperature of 99.5 or above you may not enter campus.
  5. Thank you for continuing to sanitize your hands upon entry to Market Square. If you sanitize before you enter Market Square, we will kindly ask you to repeat at the register. The building is being sanitized 12 times a day to assist with hygiene.
  6. Do your best to maintain 6-foot distance while waiting in line. 
  7. The selection of food may dwindle as the numbers we serve does as well.  I think you would agree that the quality has been excellent.   We commit to continuing to provide great food. 
  8. We ask that only faculty and staff who have been assigned to campus attend lunches.

The university is currently opened for essential functions only, and visitors are not allowed on campus. This includes family members of faculty and staff. Thank you for helping us to contain the spread of COVID-19 and keeping our community healthy. For more information, please see the City of Fort Worth’s “stay home, work safe” order.

The Employee Engagement and Organizational Strategy (EEOS) team remains committed to supporting faculty and staff leaders, managers and individual contributors across campus during this unusual time. Because all face-to-face professional development sessions are canceled through April 3rd, we are sourcing relevant content from credible sources for tools and learning that continue to strengthen our workforce. If you or your team have specific concerns you’d like us to address, please send a kind note to HRTraining@tcu.edu.

We are sharing these 16 free LinkedIn Learning courses focused on being productive while working from home, including tips on using virtual meeting tools to build relationships in this new working environment. For those who will be teaching online for the first time, there’s a course about executive presence on video conferencing that some may find valuable.

Please read the latest update from Kim Adams, Changes to Accounts Payable Processes due to COVID-19 (PDF).

All large meetings, conferences and on-campus events are canceled through April 3.

All university related international travel and university related non-essential domestic travel through the end of the month has been canceled until further notice.

Read the Employee Travel Reimbursement memo from Kim Adams, Associate Vice Chancellor and Controller.

Chancellor Boschini is asking employees who can work remotely, to do so beginning Friday, March 20. If your role requires you to be on campus or provide direct care to the students who continue to live on campus, your supervisor will be in touch with further information. During this time, all campus facilities will be locked and only accessible by card swipe.

Yes, the Koehler Center and TCU Information Technology (IT) are preparing to support faculty members as we move to an online delivery format beginning March 23.

UPDATE for March 17, 2020 (11:02 AM) 

Two new TCU Online resources are available to assist you with remote delivery of courses:

Respondus Monitor: Secure the Testing Environment

TCU has a campus license for Respondus Monitor through May 31, 2020. Instructors can enable Respondus Monitor to enhance the security features provided by Respondus LockDown Browser. Together, these tools promote a secure testing environment when using the Quizzes tool in TCU Online.

  • LockDown Browser is a custom browser that deters cheating during online exams. When enabled, students cannot copy text, print pages, access other applications, or visit other websites during an online exam.
  • Respondus Monitor is a companion application for LockDown Browser that uses a student’s webcam as a virtual proctoring solution. When enabled, Respondus Monitor facilitates student identity verification, records student exam sessions, and automatically flags suspicious behavior for instructor review.

Instructors can use LockDown Browser without the video proctoring option provided through Respondus Monitor. However, in order to use Respondus Monitor, Respondus LockDown Browser must be enabled. When using either Respondus tool, instructors should set up a practice exam so that students can ensure they are able to use the software before a graded quiz.

Learn more about Respondus Monitor (including language to share with students), attend a Respondus training webinar, and view documentation for activating Respondus Monitor within TCU Online (we will be adding to this page in the coming days).

Zoom Pro: Host Virtual Meetings

TCU has a campus license for Zoom Pro (virtual meeting software) through August of 2020. Pro features are now available to all instructors, staff, and students. These include joining meetings by phone or computer, screen-sharing, polling, breakout rooms for small-group conversations, and the ability to record meetings.

TCU Online now has a Zoom integration located on the People menu within each course shell. With this integration, instructors can schedule sessions that will be automatically added to the TCU Online course calendar, listed in the upcoming events area of the TCU Online course, and pushed to the Pulse app.

Learn more about Zoom Pro (supported by TCU IT) and learn more about the TCU Online Zoom integration.

 

The U.S. Centers for Disease Control and Prevention (CDC) has advised: if you were in a Level 3 Country within the past 14 days and/or feel sick with fever, cough, or difficulty breathing, you should call Tarrant County Public Health at 817-321-5939 and tell them about your travel and your symptoms. They will give you instructions on how to get assessment and care without exposing other people.

If you experience these symptoms but have not traveled to a country considered Level 3 by the CDC, consult your healthcare provider before returning to campus.

As always, and especially during this time of extra caution, we want to prevent the spread of communicable diseases on our campus. The safety of the TCU community is our top concern.

Employees and their families covered by TCU health insurance may use these convenient remote health resources:
24/7 Nurseline: 800-581-0353
MDLIVE: 888-680-8646 (co-pays may apply)

Self-observation means remaining alert to symptoms including fever, cough or difficulty breathing. It also requires that you practice social distancing by avoiding places and events where others congregate, maintaining distance (approximately 6 feet) from others and not using public or ride share transportation for 14 days.

TCU will treat a required 14-day self-observation period as an “illness” for purposes of TCU policies. Affected employees may use accrued leave in accordance with university leave policies. FMLA-eligible employees may choose to submit Medical Certification to treat the 14-day self-observation period as qualified leave under FMLA. To be eligible for qualified leave under FMLA, an employee must have been employed by TCU for at least twelve months and worked at least 1,250 hours during that twelve-month period. Additional information about Family Medical Leave is available on the Human Resources website, or you can email askHR@tcu.edu if you have any questions about the leave implications of the 14-day self-observation period.

TCU Human Resources has given consent for Blue Cross Blue Shield of Texas (required for self-insured employers) to provide COVID-19 diagnostic testing without requiring members to pay co-payments or deductibles, or providers to seek prior authorization. The same coverage applies to high-deductible health plans at TCU. Of course, diagnostic testing must be deemed medically necessary and consistent with CDC guidance.

BCBSTX is communicating with covered members, and updates will be posted to the HR website.

TCU Human Resources has a document addressing use of leave, including information about 14-day observation periods. They also have additional information available in both English and Spanish on their COVID-19/Coronavirus Updates page.

Yes, to assist you and your family in getting the help you need, TCU offers an Employee Assistance Program (EAP) which is a confidential support service designed especially to help you with the issues that affect your life the most. For more details, please visit the Employee Assistance Program page on the TCU Human Resources website.

Medical resources for employees and their families covered by TCU Health insurance:

  • 24/7 Nurseline - call 800-581-0353
  • MDLIVE website or call - 888-680-8646 (co-pays may apply)

Mental health resources for employees and their families covered by TCU Health Insurance:

Check the status of academic resources, services and facilities impacted by COVID-19.

Status of Facilities & Services

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Health, Wellness & Prevention

Page Last Updated: March 24, 2020