Online Environment Accommodations
Student Access and Accommodation is committed to working with faculty to provide equal access to the students we serve. Transition to online delivery may create new academic barriers that may necessitate reasonable accommodations not previously considered and/or may remove the need for other accommodations previously recommended. Below is guidance related to common academic accommodations. Not all accommodations are included. Faculty should review students’ accommodations and discuss what accommodations may still be needed and how they can be provided with Student Access and Accommodation at 817-257-6567 or by email at firstname.lastname@example.org.
Classroom Accommodation Considerations for Online Course Delivery
Extended Time- Extended time for testing may also apply to timed in-class activities or any online modules where there is a fixed time expectation. The amount of time for these assignments should be adjusted per the specification on the student’s accommodation notification.
Note-taking Accommodations- (e.g., audio recording, use of a laptop, access to Power Points, volunteer note taker)- Depending on the nature of the online class, note taking accommodations may or may not be necessary. The need for individual students to audio/video record lectures may no longer be necessary if pre-recorded lectures have been made available for the entire class. Similarly, if Power Points are made available to all students, then individual accommodations are no longer needed. If there are questions regarding the need for note taking support, please contact Student Access and Accommodation.
Preferential Seating & Accessible Furniture- These accommodations are no long applicable in an online learning environment. Accessible furniture can be self-provided if needed.
Word Processor for In Class Work- This accommodation is not applicable for students who use their own devices to participate in online instruction.
Flexibility in Attendance- For some students, the move to an online format may greatly reduce the need for this accommodation. For others, the same need for this accommodation will still impact their ability to participate in online instruction. Faculty and students should still meet to discuss the attendance expectations for the course and to establish a plan for any missed participation. Students are still expected to notify their faculty if they miss class due to a disability related need. Students are also expected to continue to work with their assigned Campus Life Dean to navigate their attendance concerns.
Testing Accommodation Considerations for Online Course Delivery
Extended Time- Most learning management systems have an option for setting extended test time for students with testing accommodations. Extended time accommodations are applicable in an online environment. Extended time is applicable for any exam with a fixed amount of time. Time limits should be adjusted per the specification on the student’s accommodation notification. If the exam is available to the student for several days with no specific amount of time given, then typically extended time is generally not applied. If you have questions regarding whether or not extended time is applicable for your exam, please contact Student Access and Accommodation.
Quiet Area of the Classroom/Small Group Testing/Individual Testing: If students are taking online quizzes/exams from in an environment they have chosen, they are expected to manage any type of distraction accordingly.
For students who need limited screen exposure, consider providing extended time to build-in breaks, or dividing the exam into smaller parts to allow for shorter screen time. Paper testing is also an option.
Word Processor for Essay Tests: If students are taking online quizzes/exams using their own devices, this accommodation is not applicable.
Paper based tests- Paper test can be proctored through Zoom or another proctoring program. Paper exams can be delivered electronically, printed, scanned, and emailed back to the professor. If the faculty member is not comfortable with these options, they should contact Student Access and Accommodation to discuss alternatives.
Food and Drink/Snacks: Does not typically apply since students will manage their own testing environment,
Reader for Exam: The test reader accommodation is still applicable in an online environment. This accommodation can be provided in various ways. Instructors who have a student with a “test reader” as an accommodation could audio record the test questions for the students to use with a hard copy of the test. The student could be live proctored with a reader as well. Student Access and Accommodation can assist in this process. If the test content is technical or requires specific knowledge (e.g. languages, anatomy/sciences, math related content etc.) our office recommends that the instructor or an appropriate designee serve as the reader.
Scribe for Exam: This accommodation can be provided over the phone or through a zoom meeting. If the test content is technical or requires specific knowledge (e.g. languages, anatomy/sciences, math related content) Student Access and Accommodation recommends that the instructor or an appropriate designee serve as the scribe. The scribe writes the response on paper and then confirms the response. Our office recommends that the student and scribe review the response as typed on the screen, which is either emailed to the professor or completed in a real time, online format.
Scribe for Scantron: This accommodation would not apply if a Scantron is not being used to record test answers.
Use of a calculator- This accommodation can be self-provided.